PART II — SYSTEMS ASSESSMENT

(General Operations)

INFRASTRUCTURE: LCAM
 

System Indicators:

Maintenance

Objective 1: Manage the Operating Expense (OE) funded Maintenance and Repair Backlog (MB) to maintain or improve the condition of real property assets (facilities) in a good or better condition.

Measure 1.1: The Facility Condition Index (FCI) for the fiscal year associated with the performance period.

Expectation 1.1: The FCI, expressed as a percentage, is defined as the Total Needed OE funded Maintenance and Repair (M&R) Deficiencies (at the end of the fiscal year associated with the performance period) divided by the Current Plant Value (CPV), multiplied by 100.

FCI Goal for CY 2000:

Outstanding <0.03

Excellent 0.03 —0.049

Good 0.05 —0.069

Marginal 0.07 —0.10

Unsatisfactory >0.10

Objective 2: Make continuous improvements in the productivity, service, efficiency and cost savings associated with the facility maintenance and facility engineering areas and activities, especially those areas and activities that are identified as having good potential for improvement.

Measure 2.1: Evaluation of improvements achieved during the performance period.

Expectation 2.1: Identify all improvements achieved during the performance period and assign a point value to each improvement according to the following table.

Value Description of Improvement

5 $10,000 or more of one time or annual cost savings in the form of material or contract dollars that will not be spent by the facility maintenance organization or in the form of labor savings that will allow other work to be accomplished.

4 $5,000 to $9,999 of cost savings

3 $2,500 to $4,999 of cost savings or very significant improvements with insignificant or no associated cost savings For example, improvements in the services provided or the quality or timeliness of service provided.
    1. $500 to $2,499 of cost savings or significant improvements with insignificant cost savings

1 $499 or less cost savings or minor improvements

 

 

LCAM (Continued)

FCI Goal for CY 2000:

Outstanding >10

Excellent 7 —9

Good 4 —6

Marginal 2 —3

Unsatisfactory <1

Real Property

Objective 3: Maintain a reliable real property database.

Measure 3.1: Information in the Facilities Information Management System (FIMS) database.

Expectation 3.1: FIMS information is current, accurate and complete.

FIMS Goal for CY 2000:

Outstanding >0.95

Excellent 0.92-0.95

Good 0.87-0.91

Marginal 0.82-0.86

Unsatisfactory <0.82

Objective 4: Optimize the total primary office space utilization (on-site and leased space).

Measure 4.1: Office space utilization.

Expectation 4.1: Office space meets (as Agreed to Annually) square feet per person.

 

Assumptions: The intent of this measure is to determine if the use of primary office space is consistent with the GSA guidelines as detailed in FPMR Temp Reg. D-76 (an average of 125 square feet of primary office space per person assigned to office space) considering the original design and layout of the facilities. The measure will be evaluated by dividing the amount of primary office space by the number of individuals assigned to office space to reach the average square footage per person. This number will then be divided into the agreed upon target figure.

Primary office space is defined as that space that was designed for and/or is currently being used exclusively for office space. It does not include areas in laboratory or other types of space that may have a desk or desks located in it to accommodate individuals performing research work in the space. Only individuals that are assigned to the office space will be included in the calculation. Additionally, it is agreed that vacant office space will not be included in the calculation.

 

 

LCAM (Continued)

Goal for CY 2000:

Outstanding =/> 1.00

Excellent 0.92 to 0.99

Good 0.85 to 0..91

Marginal 0.80 to 0.84

Unsatisfactory less then 0.80

Compliance Items:

Section 647, DOE Organization Act (PL 95-91)

Self Assessment Scope:

Report on opportunities for improvement identified in the prior year’s assessment.

Address any significant changes in system procedures or practices, including reason(s) for change and expected improvements.

Identify any opportunities for improvement and/or notable practices.

Report:

Mid-Year Status Report due by July 15, 2000. This report should discuss critical items, significant changes, and the status of the self assessment effort to date.

Year End Final Report due 45 days after calendar year.

DOE Operational Awareness:

DOE interaction on an as need basis to include the following:

Periodic meetings and communication between the Ames Group and Laboratory management staff.

Review the year-end self-assessment report and determine the need for an on-site validation.